License Application Tips for Sugar Containing Products Re-Export Program
The following sample provides guidance in the license application process for the Sugar Containing Products Re-Export Program (program). Items 1-6 are required under 7 CFR Section 1530.104, "Application for a License." In addition, this sample includes information that our documentation committee has requested. We recommend that you e-mail us a draft application for our initial review. We may have questions or suggestions for improving your application that we will communicate to you in writing or by phone. Once our documentation committee approves your revised application, we will notify you and request that you notarize and submit your final application. Your application can be modified at any time to include new information.
SAMPLE LICENSE APPLICATION
(Includes Sample Documentation Agreement)
1. Your name and address;
2. Address where your records will be maintained;
3. Address of your processing plant(s) and the address of any co-packer plant (s);
4. The percentage of refined sugar (100-degree polarity – dry-weight basis) in your products;
5. Certification that you are not affiliated with any other licensee, or an explanation of any existing affiliations
(see section 1530.101 of the regulation for a definition of "affiliated"); Link: http://www.fas.usda.gov/sugars/FASSugarsLicensees.aspx
6. A Documentation Agreement (agreement).
The agreement establishes a record of the documents that you will maintain to verify the following aspects of your program transactions (see 7 CFR 1530.110 for more detail):
Our documentation committee has determined that the documents listed below adequately substantiate program transactions in most cases.
A. For exports by sea or air:
B. For exports to Canada:
C. For exports to Mexico:
D. For purchase of Program sugar:
This is a suggested listing of documents. If you would like to propose an alternative documentation method or you are unable to provide these documents, we welcome your suggestions. Please do not agree to keep these documents if you are unable to obtain them. Future audits will be based only on the documents in the agreement and failure to present the documents during audits will result in the loss of program credits. Copies of these documents are acceptable provided they are complete and legible. To aid us in reviewing your application, we ask that you submit samples of the documents you will be providing.
Program auditors will be checking your documents for consistency. Names, weights, and dates are key elements in this regard. The licensee should be listed as the exporter in all relevant documents (licensees must retain ownership of their products until exported). If an agent is used, documents should indicate that the agent is acting "for" the licensee. If you regularly export by container, and your documents do not list your products, we recommend that you include a packing list or some other document that lists your products.
E-mail your application to firstname.lastname@example.org
Fax your application to (202) 720-0876