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| United States Department of Agriculture |
August 14, 2000 |
|
| Farm
and Foreign Agricultural Services |
MAP-00008 |
|
| Foreign Agricultural Services |
SUBJECT: TO: |
Duplicate
Activity Codes All MAP Participants and FMD Cooperators |
| 1400
Independence Ave., SW Stop 1042 Washington. DC 20250-1042 |
Background: | Over the past few months, MOS has identified several instances in which individual line items on reimbursement claims were disallowed as a result of multiple activities being given identical activity codes. In the UES application, these activities are generally differentiated by the associated commodity aggregates. However, this distinction does not exist in the UES accounting system since commodity aggregates are not a part of the key data set. |
| Problem: | Line item expenses charged to an activity code that appears multiple times in the accounting system may receive verification at the participant=s/cooperator=s internet-based expense claim website, but may not be accepted by FAS= internal (inside the firewall) accounting system. | |
| Action: | To avoid future problems
associated with duplicate activity codes,
participants/cooperators should establish a unique
activity code for each activity within a program.
Duplicate activity codes are only permitted if they meet
the conditions specified in the attached
table. Your commodity division representative will
contact you in the very near future to assist you in
correcting previously approved duplicate activity codes. In the meantime, please feel free to contact Alicia Smith at (202) 720-9178 if you have questions. |
|
| DENISE
J. HUTTENLOCKER Director Marketing Operations Staff |
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DUPLICATE ACTIVITY NUMBER CRITERIA
Acceptable Duplicate Activities |
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Activity # |
Commodity Aggregate |
Market |
Acceptable |
Reason |
M99GX00001 M99BX00001 |
Red Meat Red Meat |
Europe Europe |
Yes |
Both activity codes are permissible because they are differentiated by activity type (Brand vs Generic) |
F00AX00002 F00AX00002 |
Soybean Flour Soybean Flour |
Latin America Japan |
Yes |
Both administrative activity codes are permissible because they are differentiated by markets. |
DUPLICATE ACTIVITY NUMBER CRITERIA
Unacceptable Duplicate Activities |
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M00BX00003 (Parent) M00BX00003 (Child) |
All Food & Ag Products Snack Foods |
World Germany |
No |
Identical Parent/Child Brand activity codes are not permissible. |
|
M00BX00004 M00BX00004 |
Cereals Pasta |
China-Hong Kong Indonesia |
No |
Identical Brand activity codes are not permissible. |
|
M00GX00005 M00GX00005 |
Soft Wood Hard Wood |
Taiwan Taiwan |
No |
Identical Generic activity codes are not permissible. |
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