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| United States Department of Agriculture |
February 12, 1998 | |
| Farm and Foreign Agricultural Services |
FMD-98003 MAP-98003 |
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| Foreign Agricultural Services |
SUBJECT: TO: |
Refund Checks
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| 1400 Independence Ave., SW Stop 1042 Washington. DC 20250-1042 |
ISSUE: | The Marketing Operations Staff (MOS) continues to have difficulty processing refund checks submitted by Participants and Cooperators for unauthorized expenditures. All refund checks must be accompanied by adequate documentation to ensure proper crediting to program activities and accounts. Insufficient or incorrect information results in processing delays, not only of refunds, but also reimbursement claims. |
POLICY: |
Participants and Cooperators must use
the following procedures when submitting refund checks to FAS: For the MAP - Make the check payable to the Commodity Credit Corporation. Attach a reimbursement claim which includes the appropriate activity number, commodity aggregate, country or region code, cost category and the amount to be credited (shown as a negative dollar value). The reimbursement claim should be assigned the next sequential number in the Participant's program. A separate claim must be submitted for each year included in the refund. (See Exhibit One). For the FMD - Make the check payable to the Foreign Agricultural Service. Attach a reimbursement claim which includes the appropriate marketing plan, constraint code, activity number, country or region code, cost code and the amount to be credited (shown as a negative dollar value). The reimbursement claim should be assigned the next sequential number in the Cooperator's program. A separate claim must be submitted for each year included in the refund. (See Exhibit Two). Refunds for MAP and FMD may not be included in the same check. A separate check must accompany the refund for each program, payable as described above. If any of the amounts shown on the reimbursement claim represent a repayment to CCC or FAS pursuant to a compliance finding, please cite the relevant Compliance Report Number and the date of the Report. |
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| Please contact MOS at (202) 720-4327 with any questions you have concerning these procedures. | ||
| KENT D. SISSON Director Marketing Operations Staff |
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