November 19, 2002
|Electronic Ticketing for
Airline Travel ("E-Tickets")
Market Development Program Participants
Independence Ave., SW
in the various CMP market development programs are offered the
following guidance concerning the reimbursement of electronic
ticketing ("E-Tickets") for airline travel. Reimbursement
of allowable travel expenses using E-Tickets is subject to the
availability of sufficient documentation to support the expenses.
Such documentation must include the complete routing codes (i.e.,
layover and flight information for each segment of a trip in which a
change of airplane or flight designation is made) and the fare
amount charged (i.e., point-to-point faring). This is necessary to
determine the eligibility for reimbursement of each particular leg
of a journey. If premium class accommodations are used for any or
all of the segments, the industry partner must be able to document
what the full coach fares would have been for those segments at the
time of booking. The industry partner assumes responsibility for any
portion of the trip that is not eligible for reimbursement or for
the entire cost when the eligible portion cannot be determined.
Associated reasonable and common fees, which travel agents or other ticketing sources may charge for providing such E-Ticket itineraries, invoices and/or receipts, are eligible for reimbursement. Cooperators and MAP participants are reminded that all program air travel must conform to the requirements of the "Fly America Act" (49 U.S.C. 1517).
FRANKLIN D. LEE