October 6, 2003
Award Results IFB 03-056P, Government of Cameroon
Fixture booked 30 September 2003
5830 NMT #3/15% Hard Milled white rice in 50 kg. bags
Load Ports: Houston, Jacintoport, Mermentau
Load Dates: Around 12-25 November
Disport/Delivery: Douala, Cameroon around 10 December
Ocean Carrier: Wilson Shipping Co.
Vessel/Flag: SS Wilson, USA flag
Booked Rate: $164.85 per gross metric ton, including $25 domestic inland for Mermentau and $2 fumigation
1170 NMT #3/15% Hard Milled white rice in 50 kg. bags
Load Ports: Houston and Jacintoport
Load Dates: Around 10-12 December
Disport/Delivery: Douala, Cameroon around 15-20 January, 2004
Ocean Carrier: Unishipping
Vessel/Flag: Star B, Cyprus flag
Booked Rate: $89.00 per gross metric ton, including $2.50 fumigation
September 24, 2003
Freight tender CA-FFP-03-056P Bagged rice to Cameroon.
(relates to KCCO Invitation 093A)
Partenaire Co. as agent for the Government of the Republic of Cameroon,
to the provisions of the Food for Progress program, 7 CFR Part 1499, the
Proforma Liner Booking Note, and the terms and conditions set forth below,
invites firm offers of U.S. and non-U.S. flag named vessels (full or part
cargo, conventional breakbulk service, Intermodal, and/or containers).
Offers shall be received at the below address latest by 11:00 AM Monday
September 29, 2003 Washington DC time.
1.1. Offers shall be submitted only by sealed letter or fax at the address
shown in section 24. Late offers and phone offers will not be accepted. If a
fax offer begins to print before the above stated time and continues to
past the stated time, the offer will be considered to have been received on
time. Offers which start to print or submitted after the deadline will not
Milled Rice packed in 50 kilo net polypropylene bags.
3. Quantity, load port, point of origin, and availability date.
Load Port Availability
Contract Supplier Quantity Point of Origin Dates
-------- -------- -------- --------- ----------
VEPD04161 RICELAND 1080 MT HOUS NOV 25
VEPD04163 C-SHORE 920 MT HOUS DEC 10
VEPD04167 TEXANA 1000 MT JACI NOV 25
VEPD04167 TEXANA 250 MT JACI DEC 10
VEPD04166 MERMENTAU 3750 MT RMER OCT 21/NOV 5
TOTAL 7000 MT
Contract quantity shall be on a min/max basis.
The carrier shall give 21, 14, 10, 7, 5, 1 day notice of ETA load to the
shippers/charterers or their agents.
The carrier shall give a sailing notice and 14, 10, 7, 5, 1 day notice of
discharge to the receivers/charterers or their agents.
The carriers shall specify the named load port(s) or point of origin for
the offer is valid. Port cargo is delivered on an FAS basis in accordance
clause 37.1 of the Liner Booking Note. Point of origin cargo (as designated
letter R) is delivered in accordance with clause 37.2 of the Liner Booking
Douala, Cameroon. The carrier is solely responsible to comply with the port
discharge berth(s) limitations.
7. Freight rate.
Freight rate shall be in U.S. dollars per gross metric ton all inclusive.
applicable net weight to gross weight conversion is 1.002268. The all
rate must identify the fumigation cost.
8. Freight payment.
Freight is payable by CCC when the vessel and cargo have arrived at the
or sole discharge port. For complete detail of the documentation required
freight payment, please refer to Liner Booking Note clause 29 and note
provisions regarding payment by electronic transfer.
Full Liner Terms all inclusive. No demurrage, no despatch, no detention on
vessel, containers, trailers, and chasis at both ends. The Carrier shall not
dispose of the cargo in any manner except by delivery to consignee at the
scheduled port(s) of discharge (unless prior written approval of the shipper
has been granted). The Carrier shall discharge the cargo during regular port
working hours (unless additional hours have been agreed to by the
consignees/receivers) solely into the receivers conveyances.
10. Container shipments.
The Carrier must certify that each container utilized to load this cargo is
in wind and watertight condition, (b) not more than ten years old, and (c)
a salvaged container or mustered out from regular service. As a condition of
freight payment, the Carrier must provide Partenaire with a FGIS survey
attesting to the satisfactory condition of the containers. This survey must
performed prior to loading the cargo.
10.1. For cargo delivered point of origin, the carrier must ensure that
containers are placed at the plant by the commencement of the shipping
(see B/N clause 37.2 for details). For cargo delivered FAS load port,
containers must be loaded at the carrier's time, risk and expense, with no
minimum load requirement.
10.2. At discharge, the carrier shall strip the containers into the
conveyances or port warehouses. Containers stripping and discharging shall
performed and paid for by the carrier at the carrier's time and risk.
11. Breakbulk shipments.
For breakbulk part cargo offers, the bagged rice must be separated from
cargoes by the vessel's natural separations. Completion cargoes must be
compatible, non-poisonous, and non-injurious to the bagged rice and must be
detailed in the offer or subject to charterers/USDA approval if contracted
after this fixture.
11.1. Breakbulk vessels in excess of 15 years of age must have all openings
cargo spaces and hatch covers sealed to ensure watertight integrity. The
sealing shall be done to the satisfaction of NCB as attested by a special
survey. Cost of sealing the openings and hatches as well as the cost of the
survey is for the carrier's account. The survey certificate shall be part of
the freight documentation submitted by the carrier.
12. Offer specifications.
Offers must include the following information:
12.1. Vessel name, flag, type, year built, classification, deadweight, ETA
port(s), ETA discharge port, and Vessel itinerary to destination.
12.2. Full style of Carrier with name, address, telephone, fax, email, and
of person authorized to conclude booking.
12.3. Type of service offered, whether containerized, breakbulk, intermodal,
direct shipment or via transshipment.
12.4. Acknowledgement of Performance Bond obligation.
12.5. Statement that the carrier is a VOCC. Non-Vessel Operating Common
Carriers (NVOCC) may not be employed to carry this cargo. Tankers are
Towed barges are excluded unless (1) the tug and the barge are both U.S.
and (2) all the cargo is containerized and stowed under deck.
12.6. Carrier shall specify in the offer that the rate offered is the same
or lower than the carrier's applicable tariff rate at time of offering.
must declare FMC tariff number and state whether the rate offered is a
tariff rate" or a "Conference tariff rate" and whether the rate is "to be
filed", "to be maintained", or "to be amended".
Within five days prior to the commencement of its loading into the
(LASH barge, container, vessel), the bagged cargo must be fumigated under
for at least 72 hours by a licensed fumigator. The fumigation must be
by the Federal Grain Inspection Service (FGIS). The Carrier shall obtain a
witness letter from FGIS evidencing that the fumigation took place. A copy
the FGIS witness letter must be submitted by the Carrier as part of the
documentation required for the payment of the freight. All costs relative to
the fumigation of the cargo, including witnessing by FGIS and the subsequent
letter proving such, is for the account of the Carrier / vessel owner. At
discharge port(s), and upon inspection by government inspectors, if the
and/or the vessel is found to be infested, and provided clean on board bills
lading were issued, the Carrier / vessel owner shall arrange for the cargo
vessel to be fumigated within 24 hours of discovery of such infestation, at
Carrier's / Owner's time, risk, and expense.
14. War risk premium.
Carriers shall include all actual and anticipated war risk insurance
in their offered rates. Carriers bear the risk of any increase in war risk
15. Vessel delays.
15.1. Vessel delay at loading.
If the carrier determines that the vessel originally scheduled, or a
vessel approved by the shipper, will be unable to lift urgent cargo within
days of the contracted load date, or lift non-urgent cargo within 10 days of
the contracted load date, or miss its canceling date, the carrier shall
promptly notify the shipper and propose a later load date. If such notice is
received not less than 21 days before the contracted load date, the shipper
either accept the later load date or cancel the booking without cost to the
carrier. If the notice is received less than 21 days before the contracted
date, the shipper may either cancel the booking (in which case, clause 36
(Failure to perform) is to apply) or accept the later load date and apply a
Loading Delay Assessment of $1.00 per ton per calendar day, assessed on
cargo. In the event that a vessel loads beyond the contracted loading date
misses its canceling date, regardless of acceptance of late loading or
substitute, any cost as per clause 36 of Booking Note are applicable. The
will be deducted from ocean freight payment.
15.2. Delivery Delay Assessment at discharge.
Charterer shall assess liquidated damages of $1.00 per metric ton reduction
freight rate if the vessel does not present and have N.O.R. at the first
discharge port accepted by receivers or has not commenced discharge, which
occurs first, within 35 days from sailing foreign for breakbulk or 38 days
loading containers for container shipments. Charterer shall continue to
damages for each and every day's delay until vessels NOR to discharge is
accepted or until commencement of discharge, whichever occurs first. In
relating to the Delivery Delay Assessments, local times will be utilized.
DDA will be deducted from ocean freight payment.
16. Vessel agents.
Vessel agents at load and discharge port(s) shall be appointed and paid for
Charterers require carriers to post a performance bond in the form of a
certified check only, drawn on a U.S. Bank, equivalent to five (5) percent
the gross freight, in favor of Partenaire Co. The performance bond will be
until the vessel(s) complete loading the cargo and the carrier has released
clean, unclaused original bills of lading and furnished all other required
documentation. The performance bond is due within five (5) working days of
booking cargo. The performance bond shall not be construed as liquidation of
damages in the event of non-performance.
18. ISM Code.
Owners guarantee that this vessel complies fully with the International
Management (ISM) Code, if required, and is in possession of a valid document
compliance and safety management certificate and will remain so for the
entirety of her employment under this charter party. Owners are to provide
charterers with satisfactory evidence of compliance if required to do so and
remain fully responsible for any and all consequences resulting directly or
indirectly from any matter arising in connection with this vessel and the
19. Substandard vessels.
Section 408 of the Coast Guard Authorization Act of 1998, Public Law 105-383
(46 USC Par. 2302(e)), establishes effective January 1, 1999, with respect
non-US flag vessels and operators/owners, that substandard vessels and
operated by operators/owners of substandard vessels are prohibited from the
carriage of government impelled (preference) cargoes for up to one year
such substandard determination has been published electronically. As the
advertised in this IFB is a government impelled (preference) cargo, offerors
must warrant that vessel(s) and owners/operators are not disqualified to
such government impelled (preference) cargo.
20. U.S. Customs.
In keeping with U.S. Customs' enforced compliance program for outbound
documentation, carriers are hereby notified that any penalty assessed
the cargo, due in whole or in part to delay by carrier in verifying final
count and providing same to Partenaire, will be solely for carrier's
Offers of non-liner U.S. flag vessels must guarantee that the approved
rate will be reduced to a level not higher than the Maritime Administration
fair and reasonable rate in the event that the originally approved vessel is
substituted by a lower cost vessel.
For vessels offered direct: 2.5% to Partenaire Co.
For vessels offered through owners' broker: 2/3 of 2.5% to Partenaire Co.
1/3 of 2.5% for broker.
23. General conditions.
23.1. Copies of the Proforma Liner Booking Note and the IFB are available at
the office of the charterers' agent (address below). The IFB and Proforma
Booking Note can also be downloaded from charterers' agent web site:
23.2. Fixtures are subject to USDA and charterers approval. Charterers
the right to accept or reject any and all offers.
24. Address for submitting offers.
2101 Wilson Boulevard, Suite 104
(Court House Metro Station)
Arlington, VA 22201
Fax: (703) 465-9118
Phone (703) 465-0095 (For info only)