IFB# 12-008P Guinea-Bissau Tender

October 16, 2012

Freight Re-Tender: IPHD, Food For Education, Micronutrient Program to Guinea-Bissau

Tender Date: October 16, 2012

BKA LOGISTICS LLC, AS AGENTS FOR AND ON BEHALF OF INTERNATIONAL PARTNERSHIP FOR HUMAN DEVELOPMENT (IPHD), REQUESTS U.S. AND NON U.S. FLAG LINER OCEAN FREIGHT OFFERS FOR CARRIAGE OF THE FOLLOWING MCGOVERN-DOLE FOOD FOR EDUCATION, MICRONUTRIENT PROGRAM CARGOES:

BKA REF NO:  F12-0270

USDA NO:     12-008P

CARGO:       20 PALLETS  

COMMODITY:   MICRONUTRIENT RICH-READY TO USE SUPPLEMENTARY FOOD

WEIGHT:      15 NMT

EQUIPMENT:   1 X 40’ STD CONTAINER OR 2 X 20’ CONTAINERS

ORIGIN:      HAYWARD, CA 94545 – 1(B)               

DESTINATION: BISSAU, GUINEA-BISSAU – 2(A)(ii) CY W/14 DAYS FREE TIME

AVAIL:       PROMPT

ON THE ABOVE:

TERMS:  FULL BERTH TERMS, ALL INCLUSIVE. NO DEMURRAGE / NO

DESPATCH/ NO DETENTION ON VESSELS/CONTAINERS/TRAILERS BENDS.

IN AWARDING CARGO, USDA WILL CONSIDER FACTORS INCLUDING THE LOWEST LANDED COST, AND THE IMPACT OF ANY POTENTIAL AWARD ON THE AGENCY’S ABILITY TO SATISFY THE REQUIREMENTS OF STATUTES AND REGULATIONS INCLUDING THE CARGO PREFERENCE ACT. 

SPECIAL REQUIREMENTS:

DISPUTE RESOLUTION – ARBITRATION.

LDA – NO.

DDA – NO.

FUMIGATION – NO.

CONTAINERIZATION REQUIRED:  CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD IPHD CARGO IS: (A) IN WIND AND WATER TIGHT CONDITION; (B) NOT MORE THAN TEN (10) YEARS OLD; AND, (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM REGULAR SERVICE.  AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE BKA A FGIS SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.  SURVEY IS TO BE PERFORMED PRIOR TO LOADING IPHD CARGOES.

DELIVERY BASIS US FOOD AID BOOKING NOTE TERMS 2(A)(ii) – BISSAU CONTAINER YARD (CY) DELIVERY WITH 14 DAYS FREE TIME ON THE CONTAINER(S). 

EVALUATION:  PROPOSALS WILL BE EVALUATED BASED ON THE 2(A)(ii) AS OUTLINED ABOVE.  ALL-INCLUSIVE LUMP SUM RATES PER 20’ A/O 40’ CONTAINERS.

OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.  OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER SERVICE MUST PROVIDE VESSEL'S ITINERARY AND CURRENT POSITION.  ADDITIONALLY, SUCH OFFERS SHOULD INCLUDE FULL PARTICULARS ON VESSEL OWNER'S COMPANY INCLUDING OFFICERS, ADDRESS AND BANK REFERENCE.

TRANSATLANTIC BARGE CLAUSE:

TOWED BARGES WILL BE CONSIDERED IN THE TRANSATLANTIC TRADE PROVIDED ALL CARGO IS CONTAINERIZED AND STOWED UNDER DECK.  NO OTHER STOWAGE ARRANGEMENT WILL BE CONSIDERED UNLESS THE CARRIER HAS RECEIVED WRITTEN NOTIFICATION FROM THE SHIPPER(S) AND USDA PROVIDING APPROVAL FOR A SPECIFIC VESSEL PRIOR TO THAT VESSEL PARTICIPATING IN ANY TRANSATLANTIC FOOD AID SHIPMENTS. 

ALL VESSEL SUBSTITUTIONS MUST BE APPROVED BY USDA/FAS. THE PROPOSED SUBSTITUTE VESSEL MUST BE OF THE SAME SERVICE CATEGORY AS THE ORIGINALLY AWARDED VESSEL. THIS APPLIES TO BOTH U.S. AND FOREIGN FLAG VESSEL SUBSTITUTIONS. THE PROPOSED SUBSTITUTE VESSEL MUST ALSO APPEAR ON THE APPLICABLE MARITIME ADMINISTRATION U.S. OR FOREIGN FLAG VESSEL LIST WHICH CAN BE ACCESSED USING THE FOLLOWING URL:

HTTP://WWW.MARAD.DOT.GOV/SHIPS_SHIPPING_LANDING_PAGE/CARGO_PREFERENCE/CARGO_HUMANITARIAN_ASSISTANCE/CARGO_HUMAN_ASSISTANCE_REPORTS/HUMANITARIAN_FOOD_AID_REPORTS.HTM

CARRIERS SHALL INCLUDE ALL ACTUAL AND ANTICIPATED WAR RISK INSURANCE PREMIUMS IN THEIR OFFERED RATES.  OWNER BEARS THE RISK OF ANY INCREASE IN WAR RISK INSURANCE PREMIUMS.

AS APPLICABLE, THE ALL INCLUSIVE RATE PER 40’ OR 20’ CONTAINERS SUBMITTED MUST BREAKOUT THE FOLLOWING COMPONENTS: OCEAN FREIGHT AND DOMESTIC INLAND TRANSPORTATION.  CARRIERS WHO DO NOT SUBMIT ALL-INCLUSIVE RATES AS OUTLINED ABOVE WILL BE CONSIDERED NON RESPONSIVE.

ONLY OFFERS RECEIVED PRIOR TO TENDER CLOSING TIME WILL BE ACCEPTED OR CONSIDERED.  NO PHONE OFFERS WILL BE ACCEPTED.

FIXTURES RESULTING FROM THIS TENDER ARE SUBJECT TO APPROVAL BY IPHD AND USDA.

OFFERS FROM NVOCC'S WILL BE CONSIDERED AS NON-RESPONSIVE.

OCEAN FREIGHT RATE TO BE IN U.S. DOLLARS AND MUST BE ALL INCLUSIVE REPEAT ALL INCLUSIVE.

IPHD & USDA RESERVE THE RIGHT TO ACCEPT WITHOUT DISCUSSION, REJECT, OR NEGOTIATE PROPOSALS, INCLUDING AWARDING INDIVIDUAL LOTS WHENEVER RFP CONTAINS MORE THAN ONE LOT OF CARGO.

EXCEPT TO THE EXTENT AS PROVIDED ABOVE, ALL AWARDS UNDER THIS RFP WILL BE SUBJECT TO THE TERMS AND CONDITIONS OF THE U.S. FOOD AID BOOKING NOTE DATED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN. 

TOTAL COMMISSIONS 2.5% ON TOTAL FREIGHT.

FREIGHT OFFERS TO BE SUBMITTED ELECTRONICALLY VIA EMAIL TO MARK.MILLARD@BKALOGISTICS.NET NO LATER THAN 1100 HRS ET ON THURSDAY OCTOBER 18, 2012.

FOR FURTHER INFORMATION REGARDING THIS SPECIFIC TENDER CONTACT:

BKA LOGISTICS LLC WASHINGTON D.C. AT PHONE 202-331-7395,

TELEFAX 202-331-7735, E-MAIL: MARK.MILLARD@BKALOGISTICS.NET