IFB# 11-072P Guatemala Tender
June 7, 2013
Program: McGovern-Dole Food for Education
Date: June 7, 2013
IFB Number: 11-072P
WBSCM Freight Solicitation Number 2000001850
WBSCM Commodity Solicitation Number 2000001849
Issued By: Muller Shipping Corporation
On Behalf of: SHARE de Guatemala
To determine lowest landed cost, all carriers are required to submit offers electronically for the cargoes advertised by this IFB via the U.S. Department of Agriculture (USDA) Web Based Supply Chain Management (WBSCM) system for the Solicitation Number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned Solicitation(s), including the deadline(s) for submission of bids therein.
Freight offers are due no later than 10:00 a.m.
The Web Based Supply Chain Management system can be accessed through the following website: http://www.usda.gov/wps/portal/usda/usdahome?navid=WBSCM
Carriers must be assigned an USDA eAuthentication logon ID and password to access the WBSCM system. Contact the WBSCM Help Desk for information regarding logon IDs, passwords, and WBSCM system questions or concerns:
Telephone: (877) 927-2648
Availability/At Port Date for commodity deliveries F.A.S. vessel for this Solicitation is August 20, 2013 but supplier contracts for delivery may allow for earlier shipment from origin points. The potential shipping periods for bids at the plant or bridgepoint locations can be found in the commodity solicitation. Carriers awarded cargo bookings will be required to provide an acceptable vessel loading schedule and to receive cargoes in accordance with USDA-supplier contractual shipping dates and delivery terms.
EXPANSION OF TERMINAL DESIGNATIONS WITHIN THE PORT OF
Effective with Title II Invitation 028 issued on January 23,
2008, the Notice to the Trade EOD-150 (Pilot Program for Load Port Surveys and
Processed Commodity Bidding Basis Houston, Texas) is cancelled.
USAID Notice to the Trade dated April 5, 2006 “F.A.S. Allocated
Commodities at Houston and Jacinto” is also rescinded.
This means that beginning with INV 028,
In awarding cargo under this freight tender, USDA/FAS will consider factors including lowest-landed cost and the impact of any potential award on FAS's ability to satisfy the requirements of statutes and regulations including the Cargo Preference Act. There have been significant changes to the Cargo Preference legislation. Offerors are encouraged to review the FAS notice on the same, available at: http://www.fas.usda.gov/excredits/ifb/default.htm.
Sales Order Nos.: 5000176340, 5000176561 & 5000177671 (Distribution)
240 MT CSB, 25 Kg bags
490 MT MR, 50 Kg bags
490 MT Beans, Substitutable, 50 Kg bags (Subject to CAPIT Protocol requirements)
330 MT VO, 6/4-L-Subst (See NOTE 1)
BN Delivery Terms: 2.(A)(ii)
LDA: Loading Delay Assessment (LDA) to apply as per BN Part II clause 15, basis $1.00 per ton per day,
NOTE 1: Vegetable Oil (Substitutable) may be round metal cans or any of the plastic bottle types approved for Food for Education programs. Owners are encouraged to review the Special Notice posted at the following URL and to bid accordingly:
Fumigation: Carrier to arrange and pay for fumigation of all cargo other than vegetable oil subsequent to arrival at the discharge port. All expenses for fumigation, including any positioning/repositioning of equipment and time on equipment, is for carrier’s account. For any commodity requiring fumigation by carrier after vessel discharge, fumigation is to be performed when receivers advise that the duty franchise (exemption) is in hand or anticipated shortly thereafter.
Containerization is required at Port/Point of origin. Container Inspection required as per USDA requirements.
A minimum of 45 days Free Time is required, which is to include time on equipment and any terminal storage or similar costs. Time for the fumigation process, including equipment positioning and aeration, for Carrier’s account and not to count against Free Time allowed. Time used by receivers for off-port drayage and return of equipment, if any, to be covered by the prescribed Free Time.
Contracted freight rate must include any operational costs/expenses/fees charged by the ocean carrier, the carrier’s local representative or terminal operators in the destination country, including but not limited to documentation handling, Representation Fees, local taxes for temporary import of containers (ATC), cleaning and reception of containers, gate charges, lift charges, transfer charges, container deposits, container usage or rental fees, however so described or assessed, shorehandling or terminal handling charges.
A. Dispute Resolution: Part II Clause 27.(A) [Arbitration] to be applicable to any contract(s) awarded under this IFB.
B. For any bookings made under any of the options in Part II Clause 2.(B)or 2.(C) [Discharge/Delivery Terms] the Carrier is responsible for all charges for delivery to the final point named in the bill of lading, return or repositioning of any equipment, including container and chassis, all costs associated with any container yard or other facility where the equipment is staged until final delivery, and all equipment costs.
C. All carriers awarded cargoes to any destination will be required to cooperate with Receiver’s surveyors and to allow surveyors access to cargoes, including on-board vessels when shipped breakbulk or when containers are carried aboard a non-cellurized vessel.
D. CONTAINER LOADING PROTOCOL FOR BAGGED BEANS
The requirements of the USAID Notice to the Trade dated April 12, 2005, as revised, covering shipments of bagged beans and corn shipped in containers to designated countries are to apply on any such shipments covered by this RFP. A copy of this Notice, including diagrams for proper container loading, are available at http://www.usaid.gov/business/ocean/notices/ or can be furnished upon request by Muller Shipping Corporation.
Shipment(s) under this RFP for which these requirements apply are:
- All consignments of beans (Beans, Substitutable) to Guatemala. Estimated length of time for customs clearance is approximately 45 days.
E. Bill of Lading integrity is to be maintained at all times while in the Carrier’s custody and control, assuring that individual ocean bill of lading quantities are not commingled.
F. Bill of Lading integrity is to be maintained at all times while in the Carrier’s custody and control, assuring that individual ocean bill of lading quantities are not commingled.
1. Booked rates are to be all-inclusive and stated per gross metric ton. All-inclusive rates which include costs for services other than port to port ocean transportation must include a breakdown of the ocean charge component and each of the following other charges, as applicable: domestic inland transportation, foreign inland transportation. No minimum bill of lading quantities or charges or minimum container quantities or charges to apply.
2. Evaluation and contract award: offers which do not comply with the requirements of this IFB will not be considered. Offers must include full particulars demonstrating the willingness and ability to meet these requirements. The shipper reserves the right to award without discussions. Award(s) will be to the lowest responsive offerer meeting the requirements of this IFB.
3. Prior to cargo booking awards, Offerer will be required to provide named vessel(s) with reasonable and acceptable loading schedules and transit times. For vessels not in a regularly scheduled liner service, this to include vessel’s current position and full itinerary from date of booking until arrival at the port of discharge (or place of final delivery if beyond the discharge port). Carrier also to provide full particulars on vessel owner's company including officers, address and bank reference (unless already on file).
4. Total commissions 2.5%. If offered direct, 2.5% to Muller Shipping Corporation. If offered through a broker, 2/3 of 2.5% to Muller Shipping Corporation, and 1/3 of 2.5% to owners’ broker.
5. In keeping with U.S. Customs enforced compliance program for outbound documentation, carriers are hereby notified that any assessments against the shipper/cargo interests due in whole or in part to delay by carrier in verifying final load count and providing same to Muller Shipping Corporation, or for loading on a vessel ahead of the booked schedule without prior approval and notification to Muller will be solely for carrier’s account.
6. Certain commodities covered by this IFB must be inspected by APHIS/PPQ or other such authorities prior to loading so that a Phytosanitary Certificate can be issued. Such inspection must take place not more than thirty (30) days prior to the cargo being loaded aboard the vessel at the port of export. Carriers intending to load these cargoes into containers, LASH barges, or otherwise unitize cargoes in a way that will prohibit or restrict inspections without sustaining additional costs will be required to bear all such additional expenses if this is done before inspections are effected or if cargoes are not loaded on-board a vessel within the period specified above following inspection.
7. If containerization is required, container demurrage/detention after free time expires, if any, shall be in accordance with the carrier container demurrage/detention rates, but shall not exceed $10 per container per day or as per carrier tariff rate, whichever is lowest cost per day/per container.
8. All vessel
substitutions must be vetted through the USDA/Foreign Agricultural Service. The
proposed substitute vessel must be of the same service category as the
originally awarded vessel. This applies to both
9. Except to the extent as provided above, all awards under this IFB, will be subject to the terms and conditions of Part II of the U.S. Food Aid Booking Note dated November 1, 2004 which are fully incorporated herein. A copy of these terms and conditions may be obtained from http://www.usaid.gov/business/ocean/notices/. For further information call 516-256-7700.
END OF FREIGHT TENDER