IFB 10-062P Tanzania Award

October 2, 2012

Booking Results Inv 092A

Project Concern International / Tanzania

Carrier:  Maersk

A.      HOLSATIA (P3)

30 NMT Sunflower Seed Oil in 20 ltr Pails

BCHI/Dar Es Salaam

Frt Rate:  $210.00 per MT

B.      Maersk Dunedin (P3)

70 NMT Pinto Beans in 50 kg Bags

BHOU/Dar Es Salaam

Frt Rate:  $196.00 per MT

C.      Maersk Idaho (P2)

310 NMT Sorghum in 50 kg Bags

BHOU/Dar Es Salaam

Frt Rate:  $213.00 per MT

D.      Maersk Dunedin (P3)

270 NMT Rice in 50 kg Bags

BHOU/Dar Es Salaam

Frt Rate:  $186.00 per MT

E.       Maersk Idaho (P2)

60 NMT Rice in 50 kg Bags

BHOU/Dar Es Salaam

Frt Rate:  $213.00 per MT

IFB 10-062P Tanzania Tender Amendment

September 13, 2012

Amendment to the freight tender as follows:

Freight offers are now due Friday, September 14, 2012 at 10:00 Hrs (Central)

All other terms and conditions remain unchanged.

IFB 10-062P Tanzania Tender

September 10, 2012

Freight Tender: Project Concern International McGovern-Dole Cargoes to Tanzania

PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGOES THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM:

1.       DATE:                             SEPTEMBER   10, 2012

      RFP NO.:                      PCI-TZ-10-062P

      INVITATION NO.:           092A

      WBSCM FREIGHT SOLICITATION # 2000001313

      WBSCM COMMODITY SOLICIATION #2000001312

2.     CARGOES:

A.           SALES ORDER NO.:    5000138002

                        COMMODITY:               MILLED RICE IN 50 KG BAGS

                        CARGO:                       330 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      DAR ES SALAAM, TANZANIA

B.          SALES ORDER NO.:     5000138002

                        COMMODITY:               SORGHUM IN 50 KG BAGS

                        CARGO:                       310 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      DAR ES SALAAM, TANZANIA

C.          SALES ORDER NO.:     5000138002

                        COMMODITY:               SUNFLOWERSEED OIL IN 20 LTR PAILS

                        CARGO:                       30 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      DAR ES SALAAM, TANZANIA

D.          SALES ORDER NO.:     5000138002

                        COMMODITY:               PINTO BEANS IN 50 KG BAGS

                        CARGO:                       100 NET METRIC TONS

            LOADPORT:                 SEE SPECIAL NOTE *A BELOW

AVAILABILITY DATE:    SEE SPECIAL NOTE *B BELOW

DISCHARGE PORT:      DAR ES SALAAM, TANZANIA

IF EMPTY BAGS ARE PROVIDED – THEY ARE TO BE CARRIED FREIGHT FREE.

            DISCHARGE TERMS: 

            AS PER U.S. FOOD AID BOOKING NOTE CLAUSE 2(B)(i)  - THE CARGO IS TO BE PLACED INTO THE             WAREHOUSE WITHIN THE PORT AREA.

CARGO MUST NOT ARRIVE DAR ES SALAAM BEFORE JANUARY 7, 2013.  IF CARGO ARRIVES PRIOR TO JANUARY 7, 2013, ALL TIME, RISK AND EXPENSE WILL BE FOR CARRIERS ACCOUNT AND CARGO WILL NOT BE CONSIDERED AS ARRIVED UNTIL JANUARY 7, 2013.

SPECIAL NOTES:

A.    CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-362.

B.    AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES F.A.S. VESSEL IS DECEMBER 5, 2012.  THE POTENTIAL SHIPPING PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION.  THE AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION

3.     SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.

4.     SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

5.     VESSEL TYPE EXCLUSIONS:  TOWED BARGES ARE EXCLUDED.

6.     TERMS:   FULL BERTH TERMS, ALL INCLUSIVE. NO DEMURRAGE/NO DESPATCH/NO DETENTION ON VESSELS, CONTAINERS, TRAILERS, TRUCKS AND/OR RAILCARS BENDS.

7.     IF CARGOES ARE CONTAINERIZED FOR CONVENIENCE OF CARRIERS. THE FOLLOWING APPLIES TO ALL CARGO THAT IS CONTAINERIZED:

A)         MINIMUM CONTAINER LOAD REQUIREMENTS WILL NOT BE ACCEPTED.

B)         CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S TIME, RISK AND EXPENSE.

            CARRIER IS RESPONSIBLE FOR STRIPPING CARGO FROM CONTAINER AT DISCHARGE        PORT.

C)         CONTAINER SHALL BE INSPECTED PRIOR TO LOADING AND AN INSPECTION CERTIFICATE

            OBTAINED WHICH ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF INSECT

            INFESTATION AND ODOR, AND IS IN CONDITION TO LOAD AND CARRY FOOD

            COMMODITIES.

D)         CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD THESE CARGOES IS:

            (1)        IN WIND AND WATER TIGHT CONDITION;
            (2)        NOT MORE THAN TEN (10) YEARS OLD;
            (3)        NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM REUGLAR

                        SERVICE.

            AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC. AN   INDEPENDENT SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF            CONTAINERS. SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

E)         COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR THE ACCOUNT OF THE OCEAN   CARRIER.

            FOR CONTAINERIZED CARGOES, CARRIER WILL BE RESPONSIBLE FOR ALL COSTS AT DAR ES      SALAAM WHICH EXCEED THE CHARGES ASSESSED TO RECEIVERS FOR BREAKBULK CARGOES,    INCLUDING ANY AND ALL COSTS AT THE DISCHARGE PORT  AND UNTIL THE CARGO IS PLACED          INTO THE WAREHOUSE WITHIN THE PORT AREA.  SUCH EXPENSES FOR CARRIER'S ACCOUNT TO INCLUDE, BUT NOT BE LIMITED TO:  CHARGES IN EXCESS OF THE PREVAILING CHARGE       ASSESSED ON BREAKBULK  CARGOES SUCH AS SHOREHANDLING CHARGES FOR CONTAINERS, WHARFAGE, TERMINAL HANDLING CHARGE, DELIVERY ORDER FEE, CUSTOMS VERIFICATION,             PRE-VERIFICATION,  CONTAINER CLEANING, LIFT OFF/ON CHARGES.  CARRIER WILL BE      REQUIRED TO INSTRUCT THEIR LOCAL AGENT TO PAY SUCH CHARGES DIRECTLY TO THE PORT    OR OTHER RELEVANT PARTIES OR TO PROMPTLY REIMBURSE RECEIVERS OR THEIR AGENTS         AS NECESSARY.  ALL SUCH CHARGES WILL BE WITHHELD FROM FREIGHT PAYMENT IF          NOT      PROMPTLY SETTLED IN DAR ES SALAAM. 

8.     FUMIGATION:  ALL CARGO MUST BE FUMIGATED (WITH EXCEPTION OF OIL) AT OWNER’S TIME, RISK AND EXPENSE.

9.     SPECIAL NOTE – CONTAINER LOADING PROTOCOL FOR BAGGED BEANS:  THE REQUIREMENTS OF THE USAID NOTICE TO THE TRADE ISSUED APRIL 12, 2005 AND REVISED AUGUST 3, 2005, COVERING THE SHIPMENT OF BAGGED BEANS SHIPPED IN CONTAINERS TO DESIGNATED COUNTRIES ARE TO APPLY ON ANY SUCH SHIPMENTS BY THIS TENDER.  A COPY OF THIS NOTICE, INCLUDING DIAGRAMS FOR PROPER CONTAINER LOADING, IS AVAILABLE AT HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/

10.  CERTAIN COMMODITIES COVERED BY THIS RFP MUST BE INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE ISSUED.  SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT THE PORT OF EXPORT.  CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

11.  FOR INTERMODAL CARGOES:  CARRIERS MUST COMPLY W ITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.  IF THE CARRIER FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL BE FOR THE CARRIER’S ACCOUNT.  IF CONTAINERS/RAILCARS/ TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/ RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

12.  IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR APPROVAL AND NOTIFICATION TO PANAPINA WILL BE SOLEY FOR CARRIER’S ACCOUNT.

13.  THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING.  CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE.  BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR EFFECT.

14.  NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

15.  ALL VESSEL SUBSTITUTIONS MUST BE VETTED THROUGH THE USDA/FOREIGN AGRILCUTURAL SERVICE.  THE PROPOSED SUBSTITUTE VESSEL MUST BE OF THE SAME SERVICE CATEGORY AS THE ORIGINALLY AWARDED VESSEL.  THIS APPLIES TO BOTH U.S. AND FOREIGN FLAG VESSEL SUBSTITUTIONS.  THE PROPOSED SUBSTITUTE VESSEL MUST ALSO APPEAR ON THE APPLICABLE MARITIME ADMINISTRATION U.S. OR FOREIGN FLAG VESSEL LIST WHICH CAN BE ACCESSED USING THE FOLLOWING URL: http://www.marad.dot.gov/ships_shipping_landing_page/cargo_preference/cargo_humanitarian_assistance/cargo_human_assistance_reports/Humanitarian_Food_Aid_Reports.htm .

16.  OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-RESPONSIVE.

17.  OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.  OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY AND CURRENT POSITION. 

18.  ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION.  RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS METRIC TON.  ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES, AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.

19.  NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

20.  LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER METRIC TON PER DAY OR PRO-RATA.

21.  WAR RISK PREMIMUMS:  CARRIERS SHALL INCLUDE ALL ACTUAL AND ANTICIPATED WAR RISK INSURANCE PREMIUMS IN THEIR OFFERED RATES.  OWNER BEARS THE RISK OF ANY INCREASE IN WAR RISK PREMIUMS.

22.  FREIGHT PAYMENT WILL BE MADE THROUGH THE WBSCM SYSTEM.

23.  IN AWARDING CARGO UNDER THIS FREIGHT TENDER, USDA/FAS WILL CONSIDER FACTORS INCLUDING LOWEST-LANDED COST AND THE IMPACT OF ANY POTENTIAL AWARD ON FAS'S ABILITY TO SATISFY THE REQUIREMENTS OF STATUTES AND REGULATIONS INCLUDING THE CARGO PREFERENCE ACT. THERE HAVE BEEN SIGNIFICANT CHANGES TO THE CARGO PREFERENCE LEGISLATION. OFFERORS ARE ENCOURAGED TO REVIEW THE FAS NOTICE ON THE SAME, AVAILABLE AT: http://www.fas.usda.gov/excredits/ifb/default.htm

24.  EVALUATION AND CONTRACT AWARD:  OFFERS WHICH DO NOT COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE CONSIDERED.  OFFERS MUST INCLUDE FULL PARTICULARS DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE REQUIREMENTS.  THE SHIPPER RESERVES THE RIGHT TO AWARD WITHOUT DISCUSSIONS.  AWARD(S) WILL BE TO THE LOWEST RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS IFB.

25.  EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE

TERMS AND CONDITIONS OF PART I AND PART II OF THE U.S. FOOD AID BOOKING

            NOTE AS ADOPTED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN.

26.  ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA THE WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.  SUBMISSION OF OFFERS BY AN OTHER MEANS WILL RESULT IN THE OFFER DEEMED AS NONRESPONSIVE.

      THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

      http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs

      CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD

      TO ACCESS THE WBSCM SYSTEM.

      CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,     PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

                  TELEPHONE:  (877) 927-2648

                  E-MAIL:  WBSCMhelp@ams.usda.gov

      ALL FREIGHT OFFERS ARE DUE NO LATER THAN 1000 HRS U.S. CENTRAL TIME (1100 HRS WASHINGTON, D.C. TIME) ON THURSDAY, SEPTEMBER 13, 2012.

      IN ADDITION TO THE ABOVE, OFFERS ARE TO BE SUBMITTED DIRECTLY TO PANALPINA, INC. BY LETTER OR FAX (703) 733-4353 BY THE ABOVE DEALINE. 

      ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO NEGOTIATION WILL BE PERMITTED.

      NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.

       ONLY FIRM OFFERS ARE ACCEPTABLE.

27.  CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.

28.  TOTAL COMMISSIONS:  2.5%.  IF OFFERED DIRECT, 2.5% TO PANALPINA, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5% TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.

29.  FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674-2317.