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09-024P Guatemala Tender
October 8, 2009

Freight Tender: FFTP, McGovern Dole Food for Education to Guatemala (10/08/09).
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BKA LOGISTICS LLC, AS AGENTS FOR AND ON BEHALF OF FOOD FOR THE POOR, INC. (FFTP), REQUESTS U.S. AND NON U.S. FLAG LINER OFFERS FOR CARRIAGE OF THE FOLLOWING McGOVERN DOLE FOOD FOR EDUCATION PROGRAM CARGOES, VIA CONTAINER SERVICE ONLY, UNDER “THE SEAM” SOLICITATION NUMBERS VO-48, GB-49, AND CN-50.
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IFB NUMBER: 09-024P.
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AA. REF NO: 09-024P-01 (BKA REF: F09-0342)
FARES REF: CR-09-00695
CARGO: UP TO 500 NMT
COMMODITY: YELLOW CORN – 50K BAGS
LOADING: SEE SPECIAL NOTE “C” BELOW
DISPORT: STO TOMAS DE CASTILLA, GUATEMALA (SEE NOTE 4)
AVAIL: AS PER ITEM 16 OF USDA INVITATION WITH
FAS U.S. PORT JAN 05, 2010
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BB. REF NO: 09-024P-02 (BKA REF: F09-0343)
FARES REF: CR-09-00695
CARGO: UP TO 250 NMT
COMMODITY: VEGETABLE OIL – 6 / 4 LITER ROUND
LOADING: SEE SPECIAL NOTE “C” BELOW
DISPORT: STO TOMAS DE CASTILLA, GUATEMALA (SEE NOTE 4)
AVAIL: AS PER ITEM 16 OF USDA INVITATION WITH
FAS U.S. PORT JAN 05, 2010
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CC. REF NO: 09-024P-03 (BKA REF: F09-0344)
FARES REF: CR-09-00695
CARGO: UP TO 250 NMT
COMMODITY: BUCKWHEAT GROATS – 50K BAGS
LOADING: SEE SPECIAL NOTE “C” BELOW
DISPORT: STO TOMAS DE CASTILLA, GUATEMALA (SEE NOTE 4)
AVAIL: AS PER ITEM 16 OF USDA INVITATION WITH
FAS U.S. PORT JAN 05, 2010
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ON THE ABOVE:
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TERMS: FULL BERTH TERMS, ALL INCLUSIVE. NO DEMURRAGE / NO
DESPATCH/ NO DETENTION ON VESSELS/CONTAINERS/TRAILERS BENDS.
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SPECIAL NOTE “A”:
OFFERS ARE TO BE SUBMITTED TO BKA LOGISTICS LLC VIA FAX (202-331-7735) OR E-MAIL
(james.mead@bkalogistics.net). THE FBES SYSTEM WILL NOT BE EMPLOYED ON THIS PROCUREMENT.
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SPECIAL NOTE “B”:
CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AS LISTED ON THE USDA DOCUMENT “APPROVED PORTS / TERMINALS” AND ON FORM KC-362. THE ABOVE DESCRIBED “AVAIL DATE” IS THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S). SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(s) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.
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SPECIAL NOTE “C”:
CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM KC-362. THE ABOVE DESCRIBED “AVAIL DATE” IS THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.
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SPECIAL NOTE “D”:
CONTAINER LOADING PROTOCOL FOR BAGGED BEANS AND CORN: THE REQUIREMENTS OF THE USAID NOTICE TO THE TRADE ISSUED APRIL 12, 2005 AND REVISED AUGUST 3, 2005, COVERING THE SHIPMENT OF BAGGED BEANS AND CORN SHIPPED IN CONTAINERS TO DESIGNATED COUNTRIES ARE TO APPLY ON ANY SUCH SHIPMENTS BY THIS TENDER. A COPY OF THIS NOTICE, INCLUDING DIAGRAMS FOR PROPER CONTAINER LOADING, ARE AVAILABLE AT HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/ .
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SPECIAL NOTE “E”:
FUMIGATION: FFTP CARGO MUST BE FUMIGATED AT OWNERS’ TIME, RISK, AND EXPENSE AT THE PORT OF SANTO TOMAS DE CASTILLA, GUATEMALA IN KEEPING WITH LOCAL GUATEMALAN REGULATIONS.
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NOTE 1: CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD FFTP CARGO
IS: (A) IN WIND AND WATER TIGHT CONDITION; (B) NOT MORE THAN TEN (10)
YEARS OLD; AND, (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM
REGULAR SERVICE. AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE BKA
A FGIS SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF
CONTAINERS. SURVEY IS TO BE PERFORMED PRIOR TO LOADING FFTP CARGOES.
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NOTE 2: NO MINIMUM CONTAINER LOAD REQUIREMENTS WILL BE ACCEPTED.
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NOTE 3: FREIGHT PAYMENT TO BE MADE THROUGH US BANK'S POWERTRACK SYSTEM.
CARRIER SHALL BE RESPONSIBLE FOR ESTABLISHING AN ACCOUNT DIRECTLY WITH
US BANK.
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NOTE 4: CARRIER TO DELIVER CARGO CONTAINERS TO THE PORT OF STO TOMAS DE
CASTILLA, GUATEMALA. CARRIER TO GRANT 21 DAYS FREE-TIME FOR EACH
CONTAINER TO ALLOW FOR CUSTOMS CLEARANCE PROCEDURES AND PERMIT FFTP TO
DRAY SAME TO RECEIVER’S WAREHOUSE(S) FOR UNSTUFFING. FREE-TIME TO START
UPON CONTAINER(S) ARRIVAL AT CARRIER’S OWN OR DESIGNATED CONTAINER YARD
(WITH ALL REQUIRED FUMIGATIONS COMPLETE) AND TO CEASE UPON RETURN OF THE
EMPTY CONTAINER(S) BACK TO CARRIER AT THE CONTAINER YARD.
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NOTE 5: IF OFFERED VESSEL IS A BARGE, SAME MUST BE OF SUCH A TYPE TO
ADEQUATELY PROTECT THE CARGO, EITHER BY DESIGN (SUCH AS A HOUSE
BARGE OR MULTI-DECK BARGE) OR BY THE USE OF PERMANENT BREAKWATER
WALLS OF AT LEAST EIGHT FEET IN HEIGHT AND ENCOMPASSING AT LEAST
EIGHTY (80) PERCENT OF THE BARGE. CONTAINERS NOT HAULING USDA
CARGO OR NON-PERMANENT WALLS MAY BE USED AS BREAKWATER WALLS FOR
UP TO TWENTY (20) PERCENT OF THE PROTECTING WALL. ANY/ALL OTHER
BARGES WILL BE DEEMED NON-RESPONSIVE TO THIS TENDER.
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NOTE 6: CERTAIN COMMODITIES COVERED BY THIS IFB MUST BE INSPECTED BY APHIS/PPQ
OR OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY
CERTIFICATE CAN BE ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE
THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT
THE PORT OF EXPORT. CARRIERS INTENDING TO LOAD THESE CARGOES INTO
CONTAINERS, LASH BARGES, OR OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL
PROHIBIT OR RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS
WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL EXPENSES IF THIS IS DONE
BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A
VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.
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NOTE 7: THE ABOVE DATES APPLY TO CONTRACTUAL REQUIREMENTS FOR THE VENDOR. OFFERORS ARE ENCOURAGED TO COORDINATE WITH VENDORS TO ENSURE A
SMOOTH LOADING OPERATION.
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NOTE 8: EXPANSION OF TERMINAL DESIGNATIONS WITHIN THE PORT OF HOUSTON,
TEXAS CLAUSE:
EFFECTIVE WITH TITLE II INVITATION 028 ISSUED ON JANUARY 23,
2008, THE NOTICE TO THE TRADE EOD-150 (PILOT PROGRAM FOR LOAD
PORT SURVEYS AND PROCESSED COMMODITY BIDDING BASIS HOUSTON,
TEXAS) IS CANCELLED. USAID NOTICE TO THE TRADE DATED APRIL 5,
2006 “F.A.S. ALLOCATED COMMODITIES AT HOUSTON AND JACINTO” IS
ALSO RESCINDED. THIS MEANS THAT BEGINNING WITH INV 028, HOUSTON
WILL NO LONGER BE AVAILABLE AS AN APPROVED DELIVERY POINT.
OFFERORS MUST SELECT TERMINALS WITHIN THE PORT OF HOUSTON AS
LISTED IN NOTICE TO THE TRADE: EXPANSION OF TERMINAL
DESIGNATIONS WITHIN THE PORT OF HOUSTON, TEXAS. THE NOTICE IS
POSTED ON THE USAID OCEAN NOTICES WEBSITE AT
HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/. A COMPLETE LIST
OF DELIVERY/BID POINT CODES, INCLUDING THE NEW HOUSTON
DELIVERY/BID POINT CODES, IS AVAILABLE AT:
HTTP://WWW.FSA.USDA.GOV/FSA/WEBAPP?AREA=HOME&SUBJECT=COOP&TOPIC=PAS-EX- AP
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- COMMODITY, LOADPORT, AND INTERMODAL POINT ABBREVIATIONS AS PER USDA
FORM KC-362. DELIVERY TERMS PER USDA NOTICE TO THE TRADE OF APRIL
5, 1995. FOR ANY COMMODITIES ALLOCATED BASIS INTERMODAL SUPPIER’S PLANT,
VESSEL OWNERS MUST COMPLY WITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.
IF THE VESSEL FAILS TO C0MPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY
COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CHARGES,
LIQUIDATED DAMAGES, STORAGE, WILL BE FOR THE VESSEL’S ACCOUNT. IF
CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER
MUST ENSURE THAT CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY
THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY
CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER
FULFILLS HIS CONTRACT QUANTITY. OWNERS ARE RESPONSIBLE TO OFFER ONLY
FOR VENDORS WHO MATCH OWNERS’ CAPABILITIES. OWNERS ARE ENCOURAGED TO
REFER TO KC-362 FOR THE LIST OF PLANT LOCATIONS AND CAPABILITIES.
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- THE UNITED STATES DEPARTMENT OF AGRICULTURE KANSAS CITY
COMMODITY OFFICE'S GUIDELINES DATED DECEMBER 21, 1989 FOR
CONTAINER, BARGE AND VESSEL HOLD INSPECTIONS IS HEREBY
INCORPORATED.
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- OFFERS MUST BE IDENTIFIED BY TENDER/IFB NUMBER AND ANY FUTURE
COMMUNICATION SHOULD ALSO IDENTIFY SAME BY TENDER OR CONTRACT
NUMBER.
- OFFERS FROM NVOCC'S WILL BE CONSIDERED AS NON-RESPONSIVE.
- OFFERS MUST INCLUDE:
VESSEL NAME / TYPE / FLAG / YEAR BUILT. ETA AT LOAD AND
DISCHARGE PORT. FULL STYLE OF CARRIER OFFERING. WHETHER
SERVICE IS DIRECT OR TRANSSHIPPED,CONTAINER OR BREAKBULK.
STATEMENT THAT CARRIER IS A VOCC. OCEAN FREIGHT RATE TO BE IN
U.S. DOLLARS PER METRIC TON AND MUST BE ALL INCLUSIVE REPEAT
ALL INCLUSIVE.
- AS APPLICABLE, THE ALL INCLUSIVE RATE SUBMITTED MUST BREAKOUT
THE FOLLOWING COMPONENTS: OCEAN FREIGHT, INLAND TRANSPORTATION
(DOMESTIC & FOREIGN), FUMIGATION COSTS, AND, STACKING CHARGES
AT FINAL DESTINATION. CARRIERS WHO DO NOT SUBMIT ALL INCLUSIVE
RATES AS OUTLINED ABOVE WILL BE CONSIDERED NON RESPONSIVE.
- CARRIER TO SPECIFY IN OFFER THAT RATE OFFERED IS THE SAME AS OR
LOWER THAN CARRIER'S APPLICABLE TARIFF RATE AT TIME OF
OFFERING. CARRIER MUST DECLARE FMC TARIFF NUMBER AND STATE
WHETHER RATE OFFERED IS A 'CARRIER TARIFF RATE' OR A
'CONFERENCE TARIFF RATE' AND WHETHER RATE IS 'TO BE FILED', 'TO
BE MAINTAINED', OR 'TO BE AMENDED'.
- ONLY OFFERS RECEIVED PRIOR TO TENDER CLOSING TIME WILL BE ACCEPTED OR
CONSIDERED. NO PHONE OFFERS WILL BE ACCEPTED.
- FFTP RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL
OFFERS.
- FIXTURES RESULTING FROM THIS TENDER ARE SUBJECT TO APPROVAL BY
FFTP AND USDA.
- EXCEPT TO THE EXTENT AS PROVIDED ABOVE, ALL AWARDS UNDER THIS IFB
WILL BE SUBJECT TO THE TERMS AND CONDITIONS OF THE U.S. FOOD AID
BOOKING NOTE DATED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN.
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OFFERS TO BE SUBMITTED, TO BKALOGISTICS LLC, NO LATER THAN 1100HRS ET
ON OCT 15, 2009.
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FOR FURTHER INFORMATION REGARDING THIS SPECIFIC TENDER CONTACT:
BKA LOGISTICS LLC, 1629 K STREET NW, SUITE 500, WASHINGTON D.C.
20006. PHONE: 202-331-7395; TELEFAX: 202-331-7735; E-MAIL: JAMES.MEAD@BKALOGISTICS.NET OR MARK.MILLARD@BKALOGISTICS.NET