Agreement Closure Checklist

USDA needs the following to close your food aid agreement: 

_____  Final, cumulative logistics and monetization report (log/mon) (or all non-cumulative log/mons)

_____  Final log/mon accounts for all commodity received

_____ Final log/mon indicates that all proceeds and interest have been spent or returned to USDA (if funds were returned, please provide date and amount of wire transfer to USDA)

_____  Final, cumulative financial report (or all non-cumulative financial reports) and any funds that were advanced but not spent were returned to USDA (please provide amount and date of wire transfer)

_____  A list of equipment purchased for over $5,000 and how you intend to dispose of it (Disposition of Equipment form available here)

_____  All relevant Tax Certifications (form available here)

_____  All relevant audits and any issues related to this agreement resolved

_____  All known issues resolved

Note:  To begin closure of an agreement, all activities must be completed.  The request for final reimbursement does not need to have been submitted to begin the closure process but must be completed before an agreement can be completely closed.

Questions on Agreement Closure procedures, please call Barbara Shumar (202)205-7651 or Liliana Bachelder (202)720-0581