Local and Regional Procurement Pilot Project -

Instructions for Cash Advance

To request a cash advance for amounts up to 100 percent, of the approved Program Operating Budget or request reimbursement for amounts already incurred up to 100 percent of the approved Program Operating Budget, please follow the steps below.

All required financial reports must be submitted to FAS Food Assistance Division prior to requesting cash. If reporting is not up to date, reports may be submitted by email along with the cash request (advance/reimbursement).

Reminder: As outlined by Interim Guidelines, "the cooperating sponsor shall return to CCC any funds not obligated as of the 180th day after being advanced, together with any interest earned on such unexpended funds. Funds and interest shall be returned within 30 days of such date." If a large amount of cash is requested for an advance, FAS' Food Assistance Division may ask the Cooperating Sponsor to confirm via email an understanding of these regulations.

1. Click on this link to send an email request to Faye (Ophelia) Johnson of the Food Assistance Division. Please attach a copy of the new Request for Agreement Funds form with the necessary information filled in to your email. Note whether the request is an advance or a reimbursement; be sure to include updated bank account information -- this allows USDA to wire transfer the cash advance/reimbursement directly to your organization's bank.
   
   Faye will verify your request figures with the Food Assistance Division's financial database and email back the electronic copy of the official cash advance/reimbursement letter already completed, to be signed by your organization and mailed back with the original signature.
   
   If for any reason the request can not be granted exactly as requested, Faye will explain the changes made to the form. If you do not agree with the revised request, contact her via email or phone. Faye's contact information is below.
    
2. Mail the signed official cash advance/reimbursement request letter via courier (DHL, UPS, FedEx, etc.), preferred method, to:
   
   USDA/FAS/Office of Capacity Building and Development/Food Assistance Division/ Office of the Director / Attn: Faye Johnson
   Room 4159
   1400 Independence Ave, SW
   Washington, DC 20050
   Phone: (202) 720-4221
   
   Or via U.S. Postal Service
   
   USDA/FAS/Office of Capacity Building and Development/Food Assistance Division/ Office of the Director / Attn: Faye Johnson
   Ag Stop 1034
   1400 Independence Ave, SW
   Washington, DC 20050
   Phone: (202) 720-4221
   
   *If you choose to use the U.S. Postal Service, please note that mail coming into USDA can be delayed more than 30 days due to security

The transfer of funds will process when the Food Assistance Division receives the signed letter back from you. USDA is required to wire the funds in less than 45 days.

More Information

Faye Johnson
202-720-7515
ophelia.johnson@fas.usda.gov

Division Office
202-720-4221