Local and Regional
Procurement Pilot Project - Instructions for Completing Quarterly Reports
QUARTERLY PROGRAM REPORTS
-- Please complete the tables in the reporting template
according to your program Agreement.
Procurement and Distribution Reporting Template (.xls)
The reporting template contains three spreadsheets:
1) Procurement: Please complete this spreadsheet if your
organization has directly procured any commodities.
2) Direct Distribution and Vouchers with Commodity Value:
Please complete this spreadsheet if your organization has directly distributed
commodities to beneficiaries or has distributed vouchers with a commodity
value to beneficiaries.
3) Cash Transfers and Vouchers will Monetary Value: Please
complete this spreadsheet if your organization has distributed cash to
beneficiaries or has distributed vouchers with a monetary value.
The tables in Part VII of your Agreement should closely
match one or more of these spreadsheets. Please use the spreadsheet(s)
that match these tables in the agreement.
-- Please include all commodities procured and delivered
over the entire agreement and not just what was procured within the reporting
period. For example, if your agreement was signed in FY10, the quarterly
report submitted by April 30, 2011, should include all commodities procured and
distributed since the Agreement was signed and not just commodities procured and
distributed in the previous quarter (January - March 2011).
AFTER YOU HAVE
COMPLETED THE REPORTING FORM:
-- Please submit all quarterly reports within 30 days of
the end of the calendar quarter (January 30th, April 30th, July 30th and October
30th). Reports must be submitted until all commodities covered by the
Agreement have been procured and distributed.
-- Please email this file to the Program Analyst
responsible for the Agreement as well as
firstname.lastname@example.org. If you have any questions about entering your data,
feel free to contact either your Program Analyst or the Food Assistance Division