INSTRUCTIONS FOR SUBMITTING A
QUARTERLY FINANCIAL REPORT
In accordance with the USDA LRP Project Interim
Guidelines, a financial report must be filed detailing use of CCC funds. The
report should be sent to the
firstname.lastname@example.org or Director, Food Assistance Division, FAS/USDA, 1400
Independence Avenue, S.W., STOP 1034, Washington, D.C. 20250-1034.
SUBMITTING THE REPORT:
-- The Participant shall
submit quarterly financial statements to CCC accounting for all funds advanced
and all interest earned. These statements shall be submitted within the time
period after the end of each calendar quarter that is specified in the USDA LRP
Project guidelines that are in effect at the end of such quarter. The
Participant shall use the form specified on the FAS website (Financial
Once all of the budgeted funds have been expended, a
final report may be submitted. If a reimbursement is requested, the final report
should show a negative balance, reflecting funds spent by the PVO, which was not
covered by a cash advance. CCC may reimburse some or all of the negative
balance, depending on interest earned and the balance remaining under the
approved budget. CCC will not reimburse a PVO for expenditure in excess of the
When submitting the financial report, you may use the
new suggested format in either hard copy or electronic (Excel) format.
The fields at the top of the report are mostly
self-explanatory and are similar to previous report formats.
Remember to report any interest earned on CCC funds
during the reporting period.
The line items in the financial report correspond to
the subtotals in the standardized electronic budget format. Simply fill in the
amount spent under each line item subtotal during the reporting period.
If you are submitting the report electronically (for
example, by email), no signature is required.
SUBMITTING THE FORM:
You may print out the form in hard copy and mail it to
the address shown above, or fax it to (202) 690-3078.
You may also save the file as an Excel file and email
it to the LRP Project Branch at