INSTRUCTIONS FOR SUBMITTING A
QUARTERLY FINANCIAL REPORT

OVERVIEW:  In accordance with the USDA LRP Project Interim Guidelines, a financial report must be filed detailing use of CCC funds. The report should be sent to the lrp@fas.usda.gov or Director, Food Assistance Division, FAS/USDA, 1400 Independence Avenue, S.W., STOP 1034, Washington, D.C. 20250-1034.

SUBMITTING THE REPORT:

--  The Participant shall submit quarterly financial statements to CCC accounting for all funds advanced and all interest earned.  These statements shall be submitted within the time period after the end of each calendar quarter that is specified in the USDA LRP Project guidelines that are in effect at the end of such quarter.  The Participant shall use the form specified on the FAS website (Financial Report Template). 

--  Once all of the budgeted funds have been expended, a final report may be submitted. If a reimbursement is requested, the final report should show a negative balance, reflecting funds spent by the PVO, which was not covered by a cash advance. CCC may reimburse some or all of the negative balance, depending on interest earned and the balance remaining under the approved budget. CCC will not reimburse a PVO for expenditure in excess of the approved amount.

--  When submitting the financial report, you may use the new suggested format in either hard copy or electronic (Excel) format.

--  The fields at the top of the report are mostly self-explanatory and are similar to previous report formats.

--  Remember to report any interest earned on CCC funds during the reporting period.

--  The line items in the financial report correspond to the subtotals in the standardized electronic budget format. Simply fill in the amount spent under each line item subtotal during the reporting period.

--  If you are submitting the report electronically (for example, by email), no signature is required.

SUBMITTING THE FORM:

--  You may print out the form in hard copy and mail it to the address shown above, or fax it to (202) 690-3078.

--  You may also save the file as an Excel file and email it to the LRP Project Branch at  lrp@fas.usda.gov.