International Travel A-Z Index of Topics

AD-121 – Department of State approved form that must be filled out and accompany any passport requests (new, cancel/destruction, additional pages) to the Department of State.

Agency Foreign/International Travel Coordinator (ATC) – All USDA agencies, except for FAS have individuals assigned to coordinate passport and visa requests with the FAS International Travel Section (ITS). Travelers from these agencies do not interface directly with ITS.

Courier – ITS Staff members who transport visa and passport cases from the Department of Agriculture to the appropriate embassy or the Department of State for processing.

Customer – A customer can be one of the following:

DS-11, DS-82 – Department of State Documents required for requesting new or renewal official or diplomatic passports.

DS-4085 – Department of State Document that must be filled out to request additional pages in an official government passport.

FAS Travel Arranger – Most FAS program areas have individuals assigned as Travel Arrangers for a number of employees. These individuals interface with ITS instead of the travelers.

FAS Traveler – Travelers within FAS who do not have an assigned Travel Arranger handle their own travel and interface directly with ITS.

IPATTS - International Passport and Travel Tracking System.

ITS - International Travel Section.

Rush Status – When number of days needed to fulfill the travel request exceeds the number of days prior to the traveler’s departure date.

Safe File – The location where passports are kept safe in a locked room inside of combination locked file drawers in the ITS office.

Travel Authorization (TA) – A hardcopy document with the traveler’s trip details, itinerary and trip purpose listed for approved and signature by their supervisory official.